Every asset, accounted for.
Neuoli keeps your asset register accurate. Tag each asset once, and every audit, transfer and repair is recorded as it happens, on the web and on the handheld scanner.
Watch the video 1:17- RFID, barcode and QR
- English and Arabic
- Self-service Excel import
Built for
- Hospitals
- Hotels
- Offices
- Universities
- Factories
- Fire safety
Neuoli in a little over a minute
Why asset registers drift, how one RFID sweep counts a whole room, and what your team sees on the web and on the handheld.
Every figure in the video is shown with its published source. Product screens are from a demo organisation.
Registers drift, counts fail, and breakdowns cost more
Spreadsheets are accurate the day they are typed. Annual counts take weeks. Losses show up at audit time, long after they happened.
sampled equipment items government auditors could not find at two contractor sites
U.S. GAO, 2026 [1]of real-world spreadsheets audited contained errors
R. Panko, in Journal of Accountancy, 2015 [2]of maintenance is still reactive, though preventive maintenance costs 12–18% less
U.S. Department of Energy, 2010 [3]lost each year to unplanned downtime by the world's 500 largest companies
Siemens, 2024 [4]One system for the whole life of every asset
From the first import to the final disposal, every record lives in one place, for the asset team, technicians, managers and finance.
An asset register you can trust
Bring your spreadsheet in. Neuoli checks every row before anything is saved.
- Self-service Excel import with preview and duplicate checks
- Bulk edit, move or sell hundreds of assets at once
- Industry templates with the right labels and categories
Before you import
- WarningRow 22 has no asset name and will be skipped
- WarningRow 23 has no tag or serial number, so a re-import would create it twice
- ErrorRow 20: purchase price "TBC" is not a number
- ErrorRow 21: purchase date 31/02/2026 is not a valid date
Fix these rows in the sheet, or import now and they are listed on the report
RFID audits in a walk-round
Every scan compares what is in the room with what should be there.
- Found, missing and wrong-location results for every asset
- Move it back or keep it here, and the register updates
- Missing reports raised from the scan and tracked to closure
Nothing moves without a record
Transfers, loans and disposals follow the approval path you define.
- Requests from the web or the handheld, with a full timeline
- Overdue loans flagged and returns checked in
- Assets leave the register only after an approved sale or write-off
Maintenance on schedule, not after the breakdown
Plans create work orders automatically and route them to the right team.
- One-off or recurring, by time, calendar or usage
- Checklists, attached reports and sign-off
- Replaced parts tracked with their own cost
Numbers finance and auditors can sign off
Live dashboards for the organisation and every branch, and every report exportable to Excel.
- Straight-line, declining-balance or sum-of-years' depreciation
- Ready-made and custom reports, plus an API
- Book value always current, with zero-book-value reports
Ready-made reports
Every report exports to Excel- Financial summaryXLSX
- Depreciation scheduleXLSX
- Scanning and auditsXLSX
- Asset movementsXLSX
- Maintenance and inspectionsXLSX
- Zero book valueXLSX
No line of sight. Every tag in range, read at once.
A barcode is found and scanned one label at a time. A UHF RFID handheld reads every tag around it, through cabinets and boxes. The Neuoli app runs on Android RFID handhelds, and any phone can scan barcodes and QR codes.
96% less counting time in a retail stock count: 10,000 items in 2 hours instead of 53.
lower yearly cost of tracking 122,500 fixed assets, paid back in 2.5 years
U.S. Patent & Trademark Office, 2020 [6]less time counting 4,300 fixed assets at Harvard Medical School
RFID Journal, 2021 [7]Three steps, repeated every day
Tag
Import your register from Excel and fix an RFID tag to each asset.
Scan
Walk a room with the handheld. Each asset is marked found, missing or misplaced.
Act
Exceptions become tasks for the right team, and the register updates itself.
Configured for how your sector works
Each industry starts from its own template: the right labels, asset categories and features.
Hospitals & clinics
Infusion pumps, monitors, ventilators, beds and biomedical maintenance.
More than 1 in 3 nurses spend an hour or more every shift looking for equipment.
Nursing Times / GS1 UK, 2009 [8]Hotels & resorts
Room furniture and fittings, TVs, minibars, linen, kitchen and laundry equipment.
29% of the textiles hotels buy only replace items that were lost or stolen.
TRSA, 2017 [9]Offices & corporate IT
Laptops, monitors, AV equipment, furniture and loans to staff.
The average organisation lost 263 laptops in a single year.
Ponemon Institute, 2010 [10]Universities & schools
Lab instruments, projectors, laptops and loans between faculties.
One university could not locate 95 items worth $1.46M.
Illinois Auditor General, 2024 [11]Factories & plants
Machines, compressors, forklifts, tool cribs and preventive maintenance.
A large plant still loses 27 hours a month to unplanned downtime.
Siemens, 2024 [4]Fire-safety services
Extinguishers, hose reels and panels serviced at customer sites.
When sprinklers failed in a fire, 61% had been shut off and 9% not maintained.
NFPA, 2024 [12]Built for organisations that answer to auditors
Every user sees only what they are responsible for, and every change leaves a trail.
Isolated customer data
Each organisation's data is kept separate from every other customer's.
Roles and department scope
Fine-grained permissions per role; users see only their branch or department.
Full activity log
Administrator actions, approvals and movements are recorded with who and when.
Approvals by design
Transfers, loans, disposals and maintenance sign-off follow your approval rules.
From spreadsheet to live register in four steps
Set up
Choose your industry template, then add branches, departments, locations and roles.
Import
Load your existing register through the Excel wizard and fix errors before they land.
Tag
Fix the RFID tags to your assets. Tag numbers arrive with your bulk asset upload, so nothing is linked by hand.
Go live
Train the scanning team and run the first full count.
What hardware do we need?
For RFID counts, Android handhelds with a built-in UHF RFID reader and a scan trigger. Any Android phone with the Neuoli app can scan barcodes and QR codes with its camera, and the web app runs in any modern browser.
Can we import our existing register?
Yes. Upload your Excel sheet, and the import wizard previews it, flags rows with missing or invalid values and duplicates, and lets you fix them before anything is saved.
Does the handheld work without a connection?
Asset lookups work offline and edits sync automatically when the connection returns. Submitting a completed scan session needs a connection.
Is the system available in Arabic?
Yes. Neuoli runs in English and Arabic, with a full right-to-left interface on the web and on the handheld.
Which currency do values use?
Asset values, depreciation and sale prices are kept in US dollars.
How is pricing calculated?
Pricing depends on the number of assets and sites. Book a demo and we will prepare a proposal for your organisation.
See your own assets in Neuoli
Book a live demo, then run a pilot on one site with your own register and a handheld scanner.